Gradlly connects employers, training providers, apprentices, and SMEs on one shared real-time platform — zero levy waste, every learner supported, every programme seamless.
The Problem
Gradlly was built to solve the three real barriers stopping UK apprenticeships from reaching their potential — for every party involved.
Employers, providers, and apprentices share accountability but use entirely disconnected systems. OTJ hours live in spreadsheets. Ofsted evidence gets assembled the night before inspection.
FlowPortal's Levy Exchange automates the entire transfer process — matching levy donors to SMEs in 48 hours, generating all ESFA compliance documentation automatically.
Four Level 3 AI apprenticeship programmes designed for SME working patterns — 100% online, no campus days, applied to real job tasks. At zero cost to the learner.
The Platform
Each portal is purpose-built for its users. All four share the same real-time data layer — so when an apprentice logs OTJ on their phone, their employer and provider see it immediately.
The levy dashboard your finance team will actually use. Real-time data, one-tap approvals, and board-ready reporting.
How it works
Four parties. One shared workflow. Every action visible to everyone the moment it happens.
Creates apprentice profile, selects standard and provider, sends magic-link invitation. Levy balance updates automatically from ESFA DAS.
Accepts learner, assigns tutor, creates ILR record, syncs to DAS. Commitment statement sent to all three parties for digital signing.
Logs OTJ in under 30 seconds. Builds KSB portfolio. Every entry visible to employer and provider instantly — no delays, no spreadsheets.
Gateway readiness auto-calculated. EPA evidence pack exported in one click. Employer receives ROI report. Funding confirmed in DAS.
FlowPortal — Levy Exchange
For the first time, large employers can route their expiring levy directly to the SMEs who need it most — automatically, compliantly, in 48 hours.
Link your DAS account and let Gradlly do the rest. Your expiring levy reaches SMEs in your region before it lapses — with full ESG reporting.
Check eligibility in seconds. Get registered, matched to a levy donor, and have a learner starting in weeks — at zero cost to your business.
Early Results
Designed with apprentices, providers, and employers — not just for them.
What they're saying
We spent four hours every Monday chasing OTJ approvals by email. Gradlly turned it into a five-minute review. Our L&D manager actually thanked us for the first time in three years.
I used to spend two weeks preparing our Ofsted evidence pack. With Gradlly it downloads in under a minute. The live EIF score alone is worth every penny of the subscription.
I logged my first OTJ session in 22 seconds. I've been on my apprenticeship for nine months and no one has ever made it feel this easy. The KSB heatmap actually makes me want to fill the gaps.
We'd been paying into the levy for three years and using none of it. Gradlly connected us with an SME in our supply chain, handled every bit of paperwork, and had a learner starting within six weeks.
I run a 12-person marketing agency. I had no idea we were eligible for funded apprenticeships. FlowPortal walked me through everything in 20 minutes. Our first learner starts next month — and it costs us nothing.
The ILR submission used to be a half-day job. Now it validates, error-checks, and submits in twenty minutes. Gradlly's platform has given my compliance team back eight hours a month.
Pricing
Every plan includes ESFA DAS integration, real-time sync, and full audit trail. No setup fees.
Why Gradlly
A genuine two-way DAS API integration. Levy balances, enrolments, ILR submissions, and funding claims all sync automatically — no manual ESFA portal visits.
Every OTJ log, review record, and commitment statement is visible to all three parties the moment it's saved. Stop finding out about problems at month-end.
Portal 2's live EIF scoring is calculated from actual platform data — not self-assessment. When an inspector arrives, your evidence pack is already waiting.
FlowPortal is the only platform that automates the entire levy transfer process — donor matching, ESFA documentation, DAS API submission — cutting weeks to 48 hours.
Once your OTJ history, reviews, and EPA evidence are in Gradlly, your programme record lives here — not in a spreadsheet someone can delete.
Every portal is built to WCAG 2.1 AA accessibility standards. Screen reader compatible. Keyboard navigable. 4.5:1 contrast ratio throughout.
Join the employers, providers, and apprentices already building the future of UK apprenticeships on Gradlly. Four portals. One shared platform. Set up in minutes.